Policy Guidelines on Official Mobile Phones, Postpaid Lines & Prepaid Loads

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The Department of Education has released DO 017 s. 2019 also known as Guidelines on the Provision and Use of Official Mobile Phones, Postpaid Lines and Prepaid Loans. This DepEd Order can be downloaded here, published last 18 July 2019.

The use of ICT equipment such as mobile phones is essential in carrying out the diverse tasks and responsibilities in workplaces especially in DepEd. Mobile phones complemented with provision on postpaid lines and prepaid loads allow the DepEd officials and other personnel concerned to have immediate communication with clients and stakeholders, and enable them to respond to time-sensitive issues and concerns.

This policy aims to rationalize and regulate the provision and use of mobile phones, postpaid lines and prepaid loads for authorized regular DepEd officials and personnel concerned at the Central Office, Regional offices, Schools Division Offices and public schools.

  1. This provision shall not be treated as allowance, but as an expense subject to reimbursement or liquidation procedure requiring submission of the corresponding billing statements and/or official receipts.
  2. The postpaid line and prepaid load shall be provided to officials, and to other personnel holding regular positions in the DepEd agency staffing pattern who have been duly designated by the competent authorities to perform the duties and responsibilities as Officers-in-Charge of such positions.
  3. The authorized/eligible recipients and their maximum monthly provision for the postpaid line and prepaid load are as follows:
Central OfficeOffice and PositionMonthly Ceiling (Php)
Assistant Secretary5,000.00
Director IV4,000.00
Director III3,000.00
Division Chief2,500.00
Assistant Division Chief1,000.00
Allowable provision for the staff of the Office of the Secretary – Proper5,000.00
Allowable provision for the staff of the Office of the Undersecretary3,000.00
Allowable provision for the staff of the Office of the Assistant Secretary2,000.00
Allowable provision for the staff of the Office of the Director1,000.00
Regional OfficeRegional Director (RD)4,000.00
Assistant Regional Director3,000.00
Division Chiefs2,500.00
Education Program Supervisor500.00
Allowable provision for other RO personnel authorized by the RD8,000.00
School Division OfficeSchool Division Superintendent3,000.00
Assistant School Division Superintendent2,500.00
Division Chief2,000.00
Education Program Supervisor500.00
Public Schools District Supervisor500.00
School Head/Principal300.00
Allowable provision for other SDO personnel authorized by the SDS8,000.00

Upkeep of Mobile Phone Units

  1. The eligible recipient shall exercise due care in the use of the DepEd-issued mobile phone unit.
  2. In cases where the unit needs to be repaired, the official or personnel concerned shall directly proceed to the service provider for the repair of the unit.
  3. All expenses for the repair and maintenance of the DepEd-procured and issued mobile phone unit that are not covered by the warranty shall be on personal account of the eligible recipient.
  4. Disposal of DepEd-issued mobile phones shall follow the guideline and procedures in disposing unserviceable equipment.

Source of Fund

The amounts required for payment of postpaid line and prepaid load under this Order shall be taken from the General Administrative Support Service (GASS)-MOOE appropriations/budget of the Central Office, Regional Offices, School Division Offices and schools, and from other available legal sources, subject to availability of funds and in compliance with existing budgeting, accounting and auditing rules and regulations.

Download the Memo Here

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Policies on Selection/Appointment and Transfer/Reassignment of Regional Officials

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DECS Order No. 07 s. 1999 also known as Policies on Selection/Appointment and Transfer/Reassignment of DECS Regional Officials is now amended. The release of DepEd Order 016 s. 2019 amended the policy with:

“There shall be a simultaneous transfer/reassignment of Regional Directors (RDs), Assistant Regional Directors (ARDs), Schools Division Superintendents (SDSs), and Assistant Schools Division Superintendents (ASDSs) once every three (3) years.”

Item Number 1.3 is hereby amended to read as follows:

1.3 Under exceptional circumstances, particularly in the exigency of the service, and subject to the discretion of the Secretary, the tenure of service of RDs and ARDs in a given station may be shortened or extended beyond what is stated in this Order”.

Further, this amendment is pursuant to the authority of supervision and control of the Department vested in the Secretary by the Administrative Code of 1987 and by RA No. 9155 entitled Governance of Basic Education Act of 2001.

In case of vacancies to due to promotion, retirement, resignation, dismissal from service, or death of a third level official, the provision in DO 87 s. 1998 entitled Designating Officers-In-Charge as Schools Division Superintendents and Assistant Schools Division Superintendents shall apply, to wit:

2. To strengthen further the effectiveness of school officials and to avoid delays and disruptions in the daily operations, the Regional Directors are hereby requested to submit their nominees to be designated as Officer-In-Charge to vacant SDS and ASDS positions in their respective areas of responsibility, for approval by the Secretary, in the meantime that the search is going on. This is being done so as not to create leadership vacuum in those areas where the vacancy exists.

Download DepEd order 016 s. 2019 here.

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Policy Guidelines on Awards & Recognition (DO 36 s. 2016)

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As the end of the School Year is right around the corner, the trivial question is, “What awards are we to give?”. The answer is found on DepEd Order No. 36 series of 2016 known as Policy Guidelines on Awrds and Recognition for the K to 12 Basic Education Program.

Since the title of the DepEd Order specifies K to 12 Curriculum, a noticeable number of them asks if they are also affected by this DepEd Order because they are still implementing the BEC. The response is YES. Because under part 6 of the said DO, it says:

Effective School Year 2016-2017, the Policy Guidelines on Awards and Recognition for the K to 12 Basic Education Program shall be implemented in public elementary and secondary schools, including Grade 6 clases under the old Basic Education Curriculum (BEC).

Now that we’re clear on that, what are the awards and recognition to be given and is it limited to what were indicated to the provisions of this DepEd Order? This will all be answered through the following.

There are 3 types of awards to be given. These are (1) Classroom Awards, (2) Grade-level Awards and (3) Special Recognition.

Classroom Awards

Kindergarten Performance Awards

Page 4 of DO 36 s.2016 says that Teachers can choose from the domains and skills listed in Appendix 1 (listed below). They have the option to provide creative or unique titles for each award appropriate to their context and community e.g. mother tongue.

Award in Communication/Self-Expression Public Speaker Award, Good Communicator Aaward, Word Weaver Award
Award in Literacy (Reading, Composing, Writing)Batang Manunulat, Star Reader Award, Aspiring Author, Bookworm Award, Book Lover Award, Potential Composer Award
Award in NumeracyQuantum Leap, Budding Mathematician
Award in Performing Arts (Singing, Dancing)Tinig ng Kabataan Award, Young Dancer Award, Young Singer Award, The Voice, Graceful Dancer Award
Award in Physical AgilityAthletics Award, Sporty Kid Award
Award in ScienceSelf-Care Star Award, Neat Kid Award, Tiny Tidy AwardQuantum Leap Award, Naturalist Award, Budding Scientist Award, Kinder Curious Award
Award in Self-CareSelf-Care Star Award, Neat Kid Award, Tiny Tidy Award
Award in Visual ArtsAwesome Artist Award, Artistic Hands Award

Conduct Award

Awards given to learners who have been observed to consistently demonstrated the DepEd Core Values (Maka-Diyos, Makatao, Makakalikasan, Makabansa). This type of award is categorized into two (2). These are Character Traits for Kindergarten to Grade 3 and Conduct Awards for Grades 3 to 12.

Character Traits for Kindergarten to Grade 3

Active (participation)Eager Beaver Award
CheerfulnessSunshine Award, Cheerful Soul Award, Exuberant Heart Award
Cooperation/Team PlayerCollaborative Kid Award, Contributor Award, Team Player Award
FriendlinessFriendly Neighbor Award, Miss/Mister Congeniality, Kinder Buddy Award
GentelenessPeace Maker Award, Ambassador Award, Peace Keeper Award
HardworkingExtra Miler Award, Task Champ Award, Busy Bee Award
HelpfulnessHappy Helper Award
HonestyHonest Kid Award, Matapat Award
InitiativeEnthusiastic Learner Award, Sparkler Award
KindnessGolden Heart Award
LeadershipMr/Ms Motivator, Kinder Leader Award, Little Teacher Award
Motivation/EnthusiasismEager Beaver Award
PatienceMr/Ms Patience, Patience Advocate Award
PerseveranceOut-of-Your-Shell Award, Extra Miler Award, Determined Kid Award
Politeness/CourtesyBatang Magalang Award, Courteous Kid Award
ResponsibilityBatang Maasahan Award
Risk TakingBrave Soul Award, Kaya Ko! Award
Self-DisciplinePrudent Worker Award, Disiplinado Ako Award
PersistenceTenacious Striver Award, Batang Masigasig Award
SharingGreat Giver Award, Mapagbigay Award
SportmanshipGood Sport Award

Conduct Awards for Grades 4 to 12

This will be based on the evaluation of the adviser and subject teachers, using the guidelines stipulated in Section VI of Deped Order 8 s.2015. They must have obtained a rating of at least 75% “Always Observed” (AO) at the end of the school year (with 21 out of 28 AO rating in the report card). Also, they must have not been sanctioned with offenses punishable by suspension or higher sanction within the school year. In other words, these awards are strictly based on DO8 s.2015 which are:

Maka-DiyosExpresses one's spiritual beliefs while respecting the spiritual beliefs of others1. Engages oneself in worthwhile.
2. Respects sacred places.
3. Respects religious beliefs of others.
4. Demonstrates curiosity and willingness to learn about other ways to express spiritual life.
Shows adherence to ethical principles by upholding truth1. Tells the truth
2. Returns borrowed things in good condition.
3. Demonstrates intellectual honesty.
4. Expects honesty from others.
5. Aspires to be fair and kind to all.
6. Identifies personal biases.
7. Recognizes and respects one's feelings and those of others.
MakataoIs sensitive to individual, social, and cultural differences1. Shows respect for all.
2. Waits for one's turn.
3. Takes good care of borrowed things.
4. Views mistakes as learning opportunities.
5. Upholds and respects the dignity and equality of all including those with special needs.
6. Volunteers to assist others in times of need.
7. Recognizes and respects people from different economic, social, and cultural backgrounds.
Demonstrates contributions towards solidarity1. Cooperates during activities.
2. Recognizes and accepts the contribution of others toward a goal.
3. Considers divers views
4. Communicates respectfully.
5. Accepts defeat and celebrates others' success.
6. Enables others to succeed.
7. Speaks out against nd prevents bullying.
MakakalikasanCares for the environment and utilizes resources wisely, judiciously, and economically1. Shows a caring attitude toward the environment.
2. Practices waste management.
3. Conserves energy and resources.
4. Takes care of school materials.
5. Keeps work area in order during and after work.
6. Keeps one's work neat and orderly.
MakabansaDemonstrates pride in being a Filipino; exercises the rights and responsibilities of a Filipino citizen.1. Identifies oneself as a Filipino.
2. Respects the flag and national anthem.
3. Takes pride in diverse Filipino cultural expressions, practices, and traditions.
4. Promotes the appreciation and enhancement of Filipino languages.
5. Abides by the rules of the school, community, and country
6. Enables others to develop interest and pride in being a Filipino.
Demonstrates appropriate behavior in carrying out activities in the school community, and country1. Manages time and personal resources efficiently and effectively
2. Perseveres to achieve goals despite difficult circumstances
3. Conducts oneself appropriately in various situations.

Academic Excellence Award

This award is given quarterly to learners from Grades 1 to 12 who average at least 90 for that period. Average Grade per quarter is reported as a whole number following DepEd Order 8 s. 2015.

Academic Excellence AwardAverage Grade per Quarter
1. With Highest Honors / May Pinakamataas na Karangalan98 - 100
With High Honors / May Mataas na Karangalan95-97
With Honors / May Karangalan90 - 94

Recognition for Perfect Attendance

This award is given at the end of every quarter to encourage learners to attend and actively participate in class.

Grade Level Awards

These are awards which will be given during the End of the School Year, such as:

Academic Excellence Award

Academic Excellence AwardAverage Grade per Quarter
1. With Highest Honors / May Pinakamataas na Karangalan98 - 100
With High Honors / May Mataas na Karangalan95-97
With Honors / May Karangalan90 - 94

Leadership Award

This award is given to learners in grade 6, 10 and 12 who have demonstrated exemplary skills in motivating others and organizing projects that have significantly contributed to the betterment of the school and/or community.


  1. Have no failing grades in any of the learning areas.
  2. Have not committed any offense punishable by suspension or higher sanction according to the Department’s service manual and child protection policies in the current school year.
  3. Be a class officer or an active member/officer of any recognized shcool club, team or organization.
1. Motivational Skills (40%)24%16%
a. Communicates effectively
b. Shows initiative and responsibility
c. Engages group and/or club mates to participate actively
d. Establishes collaborative relationships
e. Resolves conflicts
2. Planning and Organizational Skills (40%)24%16%
a. Plans and designs relevant activities for the class, club and/or school
b. Implements planned activities effectively and efficiently
c. Monitors implementation of plans and tasks
d. Manages and/or uses resources wisely
3. Contributes to the School and/or Community (20%)12%8%
Renders service and/or implements activities relevant to the school population and/or community

Award for Outstanding Performance in Specific Disciplines

These awards are given to recognize learners in grades 6, 10, and 12 who have exhibited exemplary skills and achievement in specific disciplines, such as:

  1. Athletics – learners who have shown outstanding skills in games and sports through participation and victories in competitions, as well as discipline training and sportsmanlike conduct and character.
  2. Arts – learners who have consistently demonstrated outstanding skills in the arts and above average creativity and craftsmanship exemplified contribution to school’s various functions and events.
  3. Communication Arts – learners who have demonstrated proficiency in any language (Filipino, English, or other foreign languages), in written or in oral communication, shown creativity in expressing ideas in written or oral activities in various subjects, and contributed to the school community.
  4. Science – learners who have high academic standing in Science, demonstrated passion for science expressed through an excellent attitude toward science work, shown enthusiasm for science which positively includes other students in class and wider school community, and displayed inquisitiveness about the environment, how things work and how natural processes occur.
  5. Mathematics – learners who have high academic standing in Mathematics, demonstrated passion for math expressed through an excellent attitude toward math work and shown enthusiasm for math, which positively impacts other students in class.
  6. Social Sciences – learners who have high academic standing in Social Sciences. They have consistently demonstrated willingness and ability to contribute to and participate in activities that serve the common good. They have used their knowledge, skills, and disposition in history, geography, economics, and other areas of the social sciences to promote the common good and to achieve share ends for others in the school and/or community above and beyond their personal good.
  7. Technical-Vocational Education – learners who have consistently exhibited exemplary skills and achievement in their area of specialization in technical-vocational (Tech-Voc) education. They have applied their knowledge and skills in Tech-Voc to projects and activities that have contributed to the school and/or community.


1. Academic Rating20%
Final grade in the learning area or average of the final grades in subjects specifically related to the award
2. Skill in the Discipline40%
as shown through:
a. Output (oral or written work, projects, etc., if applicable)
b. Membership in a club/team (if applicable)
c. Class or school representation
d. Winnings and awards
3. Attitude toward the Discipline20%
a. Peer evaluation (if applicable)
b. Commendation from coach/adviser
4. Contribution to the School related to the Discipline20%
in any of the following:
a. Tutorials/Coaching
b. Performance in schools various functions and events
c. Products
d. Projects
e. Volunteer work

Award for Work Immersion

is an award specific to Senior High School (SHS) tracks. This may be given to grade 12 graduating students who have exemplified outstanding performance based on the terms of reference or engagement set by the school and evaluation of the direct supervisor and subject teacher. The awardee(s) must have received high efficiency rating for their diligence and consistency in performing their duties and responsibilities throughout the immersion program.

Award for Research or Innovation

An award specific to the SHS tracks. Grade 12 graduating students—individuals, pairs, or groups of not more than four members—must have led the planning and execution of a research or innovation to advance the potential applications of technology, or research whose findings can be used to drive better efficiency and productivity as well as to improve the lives of the people in the school and/or community.

Research Criteria and Weights 
1. Reserrch Grade20%
2. Output
a. Userfulness / Significance of Research35%
Usefulness to the school and/or community or contribution of the research to the existing body of information related to the study.
b. Rigor30%
Soundness of methodology (research design, data collection, and data analysis)
3. Research Presentation15%
Presentation and defense of research output
Innovation Criteria and Weights 
1. Output
a. Originality or novelty of the product or serice15%
b. Relevance, applicability, replicability, sustainability and/or usefulness to the school and/or larger community25%
Usefulness to the school and/or community or contribution of the research to the existing body of information related to the study.
c. Cost-effectiveness, efficiency, and/or practicality20%
d. Environmentally safe10%
2. Delivery or Presentation
a. Clarity of the product development process and the innovative features shown during presentation10%
b. Accepatability of the innovation to the target beneficiaries5%
3. Study of Research
Research basis of the service or product15%

Award for Club or Organization Achievement

This award is given to a duly recognized club or organization that has created positive impact on the school and/or community it serves through the implementation of all its planned projects and activities, provided strong support to the implementation of the school activities and attainment of the school’s objectives, and taken great strides to help its members develop their potentials.

1. Club/Organization Performance50%
a. Plans and develops club/organization's objectives, projects, and activities
b. Implements projects and activities, and delivers services based on the club/organization's objectives and plans
c. Manages and/or uses resources wisely
d. Shows teamwork and collaboration among its members
2. Exemplary Output30%
Delivers a concrete output related to the objectives and purpose of the organization and school
3. Contribution to the School or Community20%
Benefits the members of the club/organization and the greater majority of the school population and/or community

Special Recognition

Learners who have represented and/or won in competitions at the district, division, regional, national, orinternational levels will be recognized. These awardees have demonstrated their exemplary performance in academics, athletics, and the arts, and/or represented the school in DepEd-recognized activities.

In addition to the above awards, the schools may give due recognition to learners who have brought honor to the school.

The actual certificates, medals, trophies and/or plaques received by the learners from the various activities or competitions shall be used to publicly affirm and acknowledge the contribution of the awardees in giving honor to the school. This will be done during a flag ceremony or in a school-awarding ceremony.

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