Policy Guidelines on Official Mobile Phones, Postpaid Lines & Prepaid Loads

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The Department of Education has released DO 017 s. 2019 also known as Guidelines on the Provision and Use of Official Mobile Phones, Postpaid Lines and Prepaid Loans. This DepEd Order can be downloaded here, published last 18 July 2019.

The use of ICT equipment such as mobile phones is essential in carrying out the diverse tasks and responsibilities in workplaces especially in DepEd. Mobile phones complemented with provision on postpaid lines and prepaid loads allow the DepEd officials and other personnel concerned to have immediate communication with clients and stakeholders, and enable them to respond to time-sensitive issues and concerns.

This policy aims to rationalize and regulate the provision and use of mobile phones, postpaid lines and prepaid loads for authorized regular DepEd officials and personnel concerned at the Central Office, Regional offices, Schools Division Offices and public schools.

  1. This provision shall not be treated as allowance, but as an expense subject to reimbursement or liquidation procedure requiring submission of the corresponding billing statements and/or official receipts.
  2. The postpaid line and prepaid load shall be provided to officials, and to other personnel holding regular positions in the DepEd agency staffing pattern who have been duly designated by the competent authorities to perform the duties and responsibilities as Officers-in-Charge of such positions.
  3. The authorized/eligible recipients and their maximum monthly provision for the postpaid line and prepaid load are as follows:
Central OfficeOffice and PositionMonthly Ceiling (Php)
Secretary10,000.00
Undersecretary6,000.00
Assistant Secretary5,000.00
Director IV4,000.00
Director III3,000.00
Division Chief2,500.00
Assistant Division Chief1,000.00
Allowable provision for the staff of the Office of the Secretary – Proper5,000.00
Allowable provision for the staff of the Office of the Undersecretary3,000.00
Allowable provision for the staff of the Office of the Assistant Secretary2,000.00
Allowable provision for the staff of the Office of the Director1,000.00
Regional OfficeRegional Director (RD)4,000.00
Assistant Regional Director3,000.00
Division Chiefs2,500.00
Education Program Supervisor500.00
Allowable provision for other RO personnel authorized by the RD8,000.00
School Division OfficeSchool Division Superintendent3,000.00
Assistant School Division Superintendent2,500.00
Division Chief2,000.00
Education Program Supervisor500.00
Public Schools District Supervisor500.00
School Head/Principal300.00
Allowable provision for other SDO personnel authorized by the SDS8,000.00

Upkeep of Mobile Phone Units

  1. The eligible recipient shall exercise due care in the use of the DepEd-issued mobile phone unit.
  2. In cases where the unit needs to be repaired, the official or personnel concerned shall directly proceed to the service provider for the repair of the unit.
  3. All expenses for the repair and maintenance of the DepEd-procured and issued mobile phone unit that are not covered by the warranty shall be on personal account of the eligible recipient.
  4. Disposal of DepEd-issued mobile phones shall follow the guideline and procedures in disposing unserviceable equipment.

Source of Fund

The amounts required for payment of postpaid line and prepaid load under this Order shall be taken from the General Administrative Support Service (GASS)-MOOE appropriations/budget of the Central Office, Regional Offices, School Division Offices and schools, and from other available legal sources, subject to availability of funds and in compliance with existing budgeting, accounting and auditing rules and regulations.


Download the Memo Here

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